A guided methodology, not a black box
A structured process for getting your system's stock number to match what's actually on the shelf — without closing your shop or pausing billing for a single day.
Built on real InvenLogic features (cycle counts, mobile POS, concierge migration). Timelines vary with catalog size and outlet count — this is a methodology, not a contractual guarantee.
The real problem
If stock is only updated in a notebook or a weekly spreadsheet, the system number and the shelf drift apart every day in between.
Without a structured count comparing expected stock against actual stock, small mismatches — a wrong entry, a missed return, shrinkage — just accumulate silently.
Without stock tracked per warehouse with transfers recorded as they happen, a central "in stock" figure can be true for the business while any one shelf is empty.
The method
| Days 1–3 | Catalog & opening stock, migrated Upload your Excel/CSV catalog, or use concierge migration — products, suppliers, customers and opening stock imported for you, free for founding customers — so the system starts from your real numbers. |
| Days 4–10 | Cycle counts, while billing keeps running Run cycle counts per outlet or warehouse. Variance between expected and counted quantity is flagged automatically. Billing continues on the offline-first mobile POS during counts, so the shop never closes for stocktaking. |
| Days 11–15 | Multi-warehouse numbers reconciled Transfers and adjustments between outlets are recorded as they happen, so the dashboard's stock figure matches what the cycle counts found — one number, every outlet. |
This method runs on InvenLogic's core inventory & stock features , available from the free plan upward.
Questions
Run cycle counts per outlet while billing continues on the mobile POS — it's offline-first, so counting doesn't interrupt sales. Variance between the expected and counted quantity is flagged automatically instead of getting silently absorbed into "shrinkage."
Yes — billing and counting are two different flows in InvenLogic. Staff bill customers on the mobile POS at the counter while stock is being counted and reconciled in the background; a cycle count doesn't require pausing sales.
Cycle counts compare what the system expects against what's physically counted and flag the difference automatically. Because the mobile POS keeps taking sales — syncing when back online if the connection drops — the audit runs alongside billing rather than instead of it.
The mobile POS runs as an installable app on any phone, so counting staff record quantities directly instead of on paper, with barcode scanning for faster entry — the same tool the counter staff already use for billing, not a separate specialist system.
Early access
We're onboarding our first 50 customers personally. You'll talk to the people who build the product — not a call centre.
Founding customers lock in early-access pricing.
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